Privacy Policy

Effective Date: January 01, 2025

1. Introduction

Welcome to HereApp (the “Service”). We are committed to protecting your privacy and ensuring that your personal information is handled securely and responsibly. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our app and website. Please read this policy carefully.

2. Information We Collect

We may collect the following types of information, depending on your interactions with the Service:

a. Personal Information

Students: Name, address, phone number, email address, photo, academic information (e.g., attendance records), and other optional personal details you provide.
Instructors, Academic Advisors, Academic Admins, and Technical Admins: Name, contact information, role, and other professional details.

b. Account Information

Username and password for accessing the Service.

c. Usage Data

Information about how you use the app and website, including device information, browser type, IP address, GPS location, and log data.

d. Cookies and Tracking Technologies

Cookies and similar technologies to improve functionality and user experience.

3. How We Use Your Information

We use the collected information for the following purposes:

To create and manage user accounts.
To track and report student attendance.
To facilitate communication between students, instructors, and academic staff.
To improve the functionality and user experience of the Service.
To comply with legal obligations and enforce our terms of use.
To provide technical support and troubleshoot issues.

4. Sharing Your Information

We may share your information under the following circumstances:

With authorized users: Instructors, academic advisors, and admins may access student attendance and personal information as necessary to perform their roles.
With service providers: Third-party providers who perform services on our behalf (e.g., hosting, analytics) may access your information as needed. Additionally, we may collaborate with key partners to deliver targeted services to certain students, such as tutoring, career counseling, or wellness programs, based on specific needs or consent.
For legal reasons: When required by law or to protect our rights and the safety of our users.
With consent: When you explicitly agree to share your information.

5. Data Security

We implement industry-standard security measures to protect your personal information, including encryption, secure servers, and access controls. However, no method of transmission over the internet or electronic storage is 100% secure, so we cannot guarantee absolute security. By using our Service, you acknowledge and agree that we are not liable for any unauthorized access, data breach, or hacking incident that may result in the loss, theft, or exposure of your personal information, except as required by applicable law.

6. Retention of Information

We retain your personal information for as long as your account is active or as needed to fulfill the purposes outlined in this policy. When information is no longer required, we securely delete or anonymize it.

7. Your Rights

Depending on your jurisdiction, you may have the following rights:

Access your personal information.
Correct or update inaccurate information.
Request deletion of your account and personal data.
Restrict processing or object to the use of your data.

To exercise these rights, please contact us at support@hereapp.io

8. Children’s Privacy

Our Service is intended for college students and authorized academic staff. We do not knowingly collect personal information from children under the age of 15. If you believe we have collected such information, please contact us immediately.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any significant changes by posting the updated policy on our app and website.

10. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at support@hereapp.io